how to register a company in Kenya

Register Company

It is a legal requirement to register a company before can start trading in Kenya. This is done at the registrar of companies offices located at Sheria House along Harambee Avenue.

In this step by step guide, we will take you through all the steps that one is required to undertake in order to register a private limited company in Kenya.

Name Search

The first step when registering any business in Kenya is performing a name search. You are required to submit three names of your desire to the registrar at a cost of KES. 1000. The submitted names may be accepted or rejected depending on rules governing name reservation or existence of another business with a similar name.

This process is fast and the fee is payable via M-Pesa paybill service.

If the name is accepted, the registrar will reserve it for a period not exceeding 30 days.

Preparation of Memorandum and Article of Association.

This is the second step after you are through with the name search process. A memorandum of association is a document describing the constitution of the company and it also contains the objectives of the company.

These documents should be drafted by an advocate with a license from the Law Society of Kenya (LSK).

The cost of having the document prepared is around KES. 10,000.

Fill Form 201 (Situation of Office Form)

This form contains details about the physical premises of the company and must be signed by one of the directors of the company or the secretary of the company.

This form is also filled by an advocate.

Fill Form 203 (List of Directors Form)

This form contains the name of the company secretary and a list of all the directors. It must also be stamped by the company secretary.

This form should be filled and signed by a Certified Public Secretary of Kenya (CPS) who is required to be a member of the Institute of Certified Public Secretaries (ICPSK).

The cost of having this done is about KES. 5,000.

 

Sign Form 208 (Declaration of Compliance Form)

This form must be signed by a commissioner of oaths on behalf of the company.

Pay the Stamp Duty

Once you are done preparing the memorandum and article of association, the documents must be triplicated. The next step is to bind each copy before lodging them with the registrar of companies for stamp duty payment.

The amount of money that you pay as stamp duty depends on the nominal capital you declared with the minimum stamp duty being KES. 2,140 if the nominal capital of KES. 2,000 was declared.

File the Documents at the Registrar’s office.

After paying the stamp duty, all the documents should be forwarded to the Registrar of Companies.

This process takes about three to four weeks after which you are issued with the certificate of incorporation.

There is a varied fee attached to this step.

Purchase a company Seal

This is a device that embosses the name of the company on official documents and it is used as a company signature.

We have been helping Kenyans register their companies online for years and if you are interested or have any questions, we are waiting to help you register your company now.  We will respond to your queries within an hour of submitting a query.

23 Comments

  • ekalo William September 2, 2015 at 8:52 pm

    I need to register construction Ltd company but see your time is abit long

  • M Edwin September 4, 2015 at 8:01 am

    Hi Ekalo William, 5 working days is the minimum amount of time you can take to register a limited company in Kenya as of now.

  • judy October 3, 2015 at 8:50 am

    hi, i want to register my company, how do i send your cash

  • judy October 3, 2015 at 8:55 am

    how do i know it is a genuine thing? How safe is my cash after transaction?

  • M Edwin October 9, 2015 at 6:56 am

    Hi Judy, You can either bring the cash to our offices or send it via lipa na M-Pesa till number. These methods are both safe and we refund our customers if we fail to meet our part of the bargain.

  • Martin Bk October 13, 2015 at 11:03 pm

    is it possible to have someone under the age of 18 years as one of the directors. if not,.please advice me how to go through it.
    Thanks.

  • R.C.K November 2, 2015 at 9:34 am

    Hi Martin, Having a person under the age of 18 as a director is impossible with the current set of laws governing the formation of companies.

  • Annah December 9, 2015 at 7:17 am

    Comment
    am glad to know the steps required in registering business in kenya and also that U have made it easier in that it can now be done online.thank you

  • EVANS January 30, 2016 at 2:29 pm

    What is the minimum age of a director?

  • charles February 8, 2016 at 2:06 pm

    Can I start a company as an individual without secretary and directors

  • R.C.K February 11, 2016 at 5:56 am

    Yes you can.

  • Alex April 20, 2016 at 8:22 pm

    Im a Kenyan but i work abroad, is it possible to register a company online and have it run immediately?

  • R.C.K May 6, 2016 at 9:45 am

    Hi Evans,

    The minimum age of a director is 18 years.

  • R.C.K May 6, 2016 at 9:48 am

    Hi Alex, Just contact us on our website on this link and I will get in touch.

  • james kibandi May 21, 2016 at 6:55 pm

    Hi.
    I want to register as an individual;will this reduce the various steps and cost as well.can the time reduce too.

  • R.C.K May 24, 2016 at 1:14 pm

    Hi James,

    The cost and process is the same irrespective of the number of directors there are.

  • Charles mbogo May 24, 2016 at 4:04 pm

    In a regersted business name can I b able to make milk product eg youghurt, fresh milk, and animal feeds.

  • douglas July 1, 2016 at 6:52 am

    Comment
    hi, am interested in forming a company but I will like to visit your offices personally…where r they located?

  • R.C.K July 5, 2016 at 5:40 am

    Hi Douglas, we are located at Westlands Commercial Center, block C, 2nd Floor which is along Ring Road Parklands, Westlands.

  • R.C.K July 5, 2016 at 5:44 am

    Yes You can Charles

  • BONIFACE July 28, 2016 at 2:36 pm

    Hi i have paid my downpayment and wondering how long its gona take before i get my certificate of incoporation and how long do i take with it before i can apply 4 a tender in kenya.

  • R.C.K July 29, 2016 at 12:55 pm

    Hi Boniface, We are still working on your registration and as earlier communicated to you, the process might take about three weeks.

  • BONIFACE July 30, 2016 at 6:44 pm

    Welcome,just waiting for speedy conclusion of the same,thank you.

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